Standards of Almshouse Management


Standards of Almshouse Management Acknowledgments

…Executive Officer, Harrison Housing Philip Grylls Partner, Gullands Solicitors Kathy Green Chartered Project Manager Surveyor Paul Harker Operations Manager, Aquatech Environmental Services Ltd Andy Hollingshead Health & Safety Manager, Barchester…

Foreword

…and benefits. The sections on health and health promotion describe how to make healthy ageing a reality, how to spot changes in ability or health, and who to consult for…

Contents

…common law duty 4.2 The statutory duties 4.3 The Health and Safety at Work Act 1974 (HSW Act) 4.4 Policy Statement 4.5 Management of Health and Safety at Work Regulations…

Chapter 9 – Homes England

…Consortium Limited (ACL) In the past, grant funding was sought by an individual organisation but this is no longer the case and bidders are expected to work through Consortia which…

Chapter 8 – Funding a Project

…will reside in the property for at least five years after the work has been completed or a shorter period if there are health or other considerations. The local authority…

Chapter 8 - Funding a Project

…property for at least five years after the work has been completed or a shorter period if there are health or other considerations. The local authority will require drawings of…

Chapter 7 – Land and Buildings

…of previous similar work. The following points should be considered. Design and quality awards which the practice may have gained for its previous work such as Civic Trust, environmental and…

Chapter 7 - Land and Buildings

…of previous similar work. The following points should be considered. Design and quality awards which the practice may have gained for its previous work such as Civic Trust, environmental and…

Chapter 6 – Residents

…mental health If a warden, visiting trustee or fellow resident becomes concerned about a resident’s health or well-being, the charity should inform the next of kin or nominated person. If…

Chapter 6 - Residents

…Residents (Sixth Edition 2013), Chapter 4.7. 6.14.2 Maintaining residents’ physical and mental health If a warden, visiting trustee or fellow resident becomes concerned about a resident’s health or well-being, the…

Chapter 5 – Financial Management

…an emergency helpline should the loss occur outside of normal business hours. A note of this number should be kept in a safe place in a different location to the…

Chapter 5 - Financial Management

…Buildings Most alteration and repair work to almshouses is subject to VAT except for some work related to facilities for disabled people (see below). If the construction work is zero-rated…

Chapter 4 – Health and Safety

…regard for the safety of employees requires the employer (the trustees) to provide: a safe place of work safe means of access to the workplace safe systems of work adequate…

Chapter 4 - Health and Safety

…(the trustees) to provide: a safe place of work safe means of access to the workplace safe systems of work adequate equipment and material competent fellow employees and protection from…

Chapter 3 – Staff

work, operational tasks and human resources. The clerk will normally be an employee of the organisation. Operational tasks are to: recommend for approval an annual calendar of meetings propose and…

Chapter 3 - Staff

…role of clerk is to provide professional administrative support to the chairman and trustees. Their main function can be divided into three areas of work, operational tasks and human resources….

Chapter 2 – Administration

…Trustees and employees should be trained for their respective roles and responsibilities. Trustees must ensure that up-to-date health and safety requirements, employment law, accounting best practice, charity legislation and guidelines…

Chapter 2 - Administration

…ensure that up-to-date health and safety requirements, employment law, accounting best practice, charity legislation and guidelines are being applied. Trustees should not hesitate to seek advice from professional specialists where…

Chapter 1 – Governance

…Office doessnot require the permanent retention of Health and Safety records. The purpose for keeping records, if not required by legislation, is to provide history of safe practice. Although…

Chapter 1 - Governance

doessnot require the permanent retention of Health and Safety records. The purpose for keeping records, if not required by legislation, is to provide history of safe practice. Although there…

9.6 Almshouse Consortium Limited (ACL)

In the past, grant funding was sought by an individual organisation but this is no longer the case and bidders are expected to work through Consortia which have achieved Preferred…

8.18 Fundraising events

Fundraising events can involve considerable work and may not produce significant funds. They do, however, raise the profile of the charity and its project and this can help access other…

8.17 Partnership funding

There are many ways of bringing in other funding for a project, for example a charity may work in partnership with another almshouse charity looking for funding, a commercial developer,…

8.6 The National Lottery Community Fund

…for funding is keen. If the bid doessnot closely meet the criteria and funding priorities, it is very unlikely it will receive a grant. Careful consideration should be given…

8.5 English Heritage

8.5.1 English Heritage is only able to make grants for Grade I or Grade II* Listed buildings. Grants are generally awarded primarily for urgent repairs or other work that need…

8.4 Local authority

…after the work has been completed or a shorter period if there are health or other considerations. The local authority will require drawings of proposed works and quotations for carrying…

8.3 Public Funding

…participating charity. Further details can be obtained from The Almshouse Association’s website: www.almshouses.org or from ACL’s administrator, Susan Holden: acltabitha@gmail.com 8.3.3 Grants are mainly for new build projects, but almshouses…

8.2 General principles

…successful approach in the future. If the response is positive, acknowledge the grant immediately and ensure prompt compliance with any post- grant requirements. Any monies raised must be applied solely…

7.26 Security

…get help and advice to ensure that the charity is secure and residents feel safe and reassured both in new build and existing properties. Support is available for charities that…

7.17 Architect’s brief and feasibility study

…proposed work. This establishes the relationship between the charity (the client) and the employed consultant and is separate from the design brief covering the design of the buildings. Specimen architectural…

7.13 Fire precautions for new projects

…Reform (Fire Safety) Order 2005 and the possible implications for their premises. This is recommended even if the charity is exempt for those provisions. Whilst this Order doessnot apply…

7.11 Quinquennial inspections

…The QIR should also identify health and safety matters for urgent attention. Trustees must be aware of the Control of Asbestos Regulations. All premises are required to have an up-to-date…

7.9 Records

It is recommended that the charity keeps a record of the date, description and cost of each item of work. This forms an essential part of the quinquennial inspection system…

7.8 Contractors

…undertake other work without prior permission. VAT is normally payable on all repair and maintenance work, even in respect of listed buildings. Some contractors may not be liable for VAT….

7.7 Planning maintenance

…committee chairman should report regularly to full meetings of the trustees, although he/she will need limited powers to authorise work on day-to-day maintenance, within guidelines agreed by a full meeting…

7.5 Decent Homes Standard

…providers to identify and protect against potential risks and hazards to health and safety. Full details are outlined in the government guidance manual Housing Health and Safety Rating System: Guidance…

7.4 Maintenance of almshouses

Trustees have a duty to maintain their land and buildings to an acceptable standard, so that residents live in homes that are safe, comfortable and secure. Trustees should also seek…

7.3 The Almshouse Association Panel of Consultants

…is involved. The consultant should be invited to present details of his/her practice, ability and experience including examples of previous similar work. The following points should be considered. Design and…

7.2 Land ownership and title deeds

…be lost. If deeds cannot be found, a Statement of Truth form will need to be completed. Deeds or other proof of ownership should be held in safe custody with…

6.18 Setting aside an appointment

…of Appointment which will state the clauses under which trustees may remove a resident and repossess an almshouse. 6.18.1 Ill-Health or frailty The most common reason for setting aside an…

6.17 Managing grievances and complaints

…Ombudsman. See section 6.17.2 below if the complaint is about staff employed by the charity, other residents or a serious breach of health and safety regulations, the resident should put…

6.14 Health matters

…and if permission has been given, with the resident’s GP. See also Support and Care for Residents (Sixth Edition 2013), Chapter 4.7. 6.14.2 Maintaining residents’ physical and mental health If…

6.13 Vulnerable residents

…provided in relation to health care, personal care, social care, assistance in household matters, assistance in the adult’s own affairs and conveying by reason of age, illness or disability. In…

6.12 Visits to residents

…opportunity to get to know the resident better, observe their state of health, check how they are managing, and view the cleanliness and general state of the dwelling. A mutually…

6.4 Vacating

…back doors of the dwelling and to any communal outside door. Copies of these documents should also be sent by other forms of communication which previously existed with the resident,…

5.45 Fundraising

…Companies making donations under Gift Aid do not need to deduct any tax from the payment and the charity doessnot claim back any tax on the donation. The full…